PO Line Cancel Process

PO Line Cancel

Po Line which the organizations no longer wanted to receive an Invoice from the Supplier should be cancelled to avoid any open Commitments to the Project PO Line is associated with, and In cancelling the PO line it could raise an error as below,

"Line # Shipment # Quantity Billed # greated than Quantity received #".

The problem could be that the PO Line is Matched ina 3-Way Functionality, and inroder to cancel the line that has been billed and not received, the line should have match approval level set to "2-Way" so that it does not expect any receipt by setting the receipt_required_flag='N'.

If Match Approval Level is 3-way or 4-way, application checks whether any of the shipments on PO or Release is having billed quantity greater than received or delivered quantity. If so, user is restricted from canceling the PO or the Release.

If user still wants to cancel the billed PO line, the reversal should follow the same steps backwards

PO to billing is as follow

1. PO approval

2. Receiving

3. Invoice matching

4. Payment

So the reversal should follow the sequence as

1. Revert the payment

2. Return the quantity from receiving

3. Correct the PO accordingly.

Process to Cancel the PO Line

1. Get the PO approved first.

2.Then Open the PO. Go to particular line item which you want to cancel.

3.In Tools Menu select Control Option.

4.Then select Cancel option.

5.Save and approve the PO again.