e-Invoicing Process in Oracle ERP Cloud View Larger Image e-Invoicing Process in Oracle ERP Cloud

Oracle ERP Cloud provides an integrated Collaboration Messaging Framework to establish business-to-business (B2B) message exchanging capabilities with customers or suppliers. In this blog we will describe how to process an e-Invoice for a customer in Oracle Fusion ERP.

Electronic invoicing (e-Invoicing) is the exchange of the invoice document between a supplier and a buyer and it can be defined as structured invoice data in electronic data interchange (EDI) or XML formats issued, transmitted, received, processed and stored electronically.

Below are the high-level steps that defines the process of generating an AR Invoice in Oracle Fusion ERP.

1. Configuring the customer account for XML Invoicing
2. Create a B2B Trading Partner in Collaboration Messaging
3. Configure the Customer Account for the Trading Partner in Collaboration Messaging
4. Run the process to generate the XML

Describing below the configuration and the process required for each step.

1. Configuring the customer account for XML Invoicing
   Setting the preferred delivery method as XML and select “Enable for XML Invoicing” options.
   Navigation: Customer Account -> Profile History
   • Click on Customer Account
     
   • Navigate to Profile History
     Actions -> Correct Record (If customer account already exist)
     
   • Update Preferred Delivery Method as “XML”
     Select All options in “Enable for XML Invoicing”
     Save and Close
     

2. Create a B2B Trading Partner in Collaboration Messaging
   Navigation: Tools -> Collaboration Messaging
   • Click on Task Lists -> Trading Partners -> Manage B2B Trading Partner
     
   • Enter Service Provider, Trading Partner ID and Partner ID Type.
     Trading Partner ID is same as Registry ID
     Save and Close
     
   • Setup Delivery Methods
     Name: Can be any value
     Delivery Method: UCM File Export
     UCM File Export Document Account : scm/CMKOutbundMessageQueue/export (automatically selected)
     
   • Click on next tab: Outbound Collaboration Messages
     Name: Can be any value
     Collaboration Message Definition: UBL_2.1_INVOICE_OUT (Please note this message definition can be duplicated and customized as per the requirements if needed)
     Delivery Method: Same as created in last step
     Save and Close
     

3. Configure the Customer Account for the Trading Partner in Collaboration Messaging
   Navigation: Tools -> Collaboration Messaging
   Click on Task List -> Trading Partners -> Manage Customer Account Collaboration Configuration
   • Search with customer name and click on Edit Collaboration Configuration
     
   • Service Provider: Selected in previous step (None)
     Trading Partner ID: Select the party id
   • Collaboration Documents for Service Provider
     Document: PROCESS_INVOICE_OUT
     Association Status: Enabled
     

4. Run the process to generate the XML
   • Run the Scheduled Process: Generate and Transfer XML Transactions. This process places the files in UCM as the delivery method selected as UCM File Export.
     
   • How to find the file transmitted to UCM path
     Navigation: Tools -> Fie Import and Export
     
     Search with Account: scm/CMKOutbundMessageQueue/export (this is the standard path used at the time of Delivery Method setup)